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2004 Annual Report
ANNUAL
REPORT
AND
RESOLUTIONS
TO BE CONSIDERED AT THE 55th
Association of ANNUAL MEETING
Vancouver PARSVILLE COMMUNITY CENTRE
Island and PARKSVILLE, B.C.
Coastal
Communities MARCH 26 – 28, 2004
PLEASE BRING THIS
PLEASE BRING THIS
REPORT WITH YOU
REPORT WITH YOU
ASSOCIATION OF VANCOUVER ISLAND
AND COASTAL COMMUNITIES
2004 ANNUAL REPORT & RESOLUTIONS BOOK
TABLE OF CONTENTS
Letter of Transmittal to AVICC Members i
PART 1 – ANNUAL REPORT
1. PRESIDENT’S REPORT 1
2. SUMMARY OF 2003 RESOLUTION RESPONSES 3
PART 2 – RESOLUTIONS
1. Nominations and Elections
a. Procedures 7
b. Nominating Committee Report 9
2. Conference Rules and Procedures For Handling Resolutions 10
3. Resolutions Index 15
a. 2004 Resolutions 17
APPENDICES
A CONSTITUTION 30
B AVICC DIRECTORIES
a. AVICC Members 35
b. AVICC Life Members 36
C CALL FOR NOMINATIONS FOR AVICC EXECUTIVE 39
ANNUAL REPORT
LETTER OF TRANSMITTAL TO AVICC MEMBERS
We are pleased to convey this thirteenth AVICC Annual Report and Resolutions Book.
It was the wish of your Executive to provide to all members in advance of the Annual
Meeting a record of the year’s activities and advance notice of the matters that will be
placed before you at the March 26 – 28th, 2004 Annual Meeting.
We have divided this publication into two parts:
• Annual Report.
• Resolutions.
1. ANNUAL REPORT
In the first part of this publication you will find the:
• President’s Report.
• Responses to AVICC’s 2003 resolutions - responses that are still awaited will be
circulated at the Annual Meeting if available.
2. RESOLUTIONS
The second part of this publication contains materials to be considered at the 2004
Annual Meeting. In this section you will also find the Nomination/Election
procedures. Under this process, the Nominating Committee issues a call for
nominations, manages that process, but does not make recommendations. Information
on those nominated for the 2004/2005 AVICC Executive is contained in the March, 2003
AVICC Supplemental Newsletter. The main item in this section is the resolutions to be
considered at the 2004 Annual Meeting. The __ resolutions received before the
deadline are printed.
Late Resolutions along with:
• comments/recommendations of the Resolutions Committee on all resolutions
• audited financial statements
• final convention program
will be available at the time of registration.
Mayor W. J. (Jack) Peake
President
Eydie Fraser
Executive Coordinator
i
PRESIDENT’S REPORT
In just a few short weeks I will be welcoming you to the 55th Annual Meeting in
Parksville. I look forward to meeting again with all of our members from around the
Island, Sunshine Coast and the Central Coast.
At the first UBCM Executive meeting after we saw one another in Vancouver I was
appointed to the UBCM Community & Resource Committee and as Vice-Chair to the
UBCM Resolutions Committee.
At this time I would like to extend appreciation to Councillor Mary Ashley and Mayor
Chris Causton of Oak Bay for all their work on behalf of AVICC to ensure that the rail
service on the Island was maintained. We will be giving an update at the meeting in
Parksville.
Some of our other activities include:
EXECUTIVE/COMMITTEES
• 3 meetings of the Executive
MEMBERSHIP/FINANCIAL
• membership increased to 48 – welcome to the District of Lantzville.
• there was no dues increase for 2003.
CONVENTION
• the 2003 Convention in Port Alberni was very successful. Delegate’s comments
have been taken into consideration and acted upon wherever possible in
planning both the business and the social aspects of the 2004 Convention. The
Executive will be meeting to discuss the final program and will endeavor to have
that program out to you by mid-March.
• 44 resolutions were presented with 39 being endorsed, 1 withdrawn and 4 not
endorsed.
COMMUNICATIONS
• two issues of the AVICC Newsletter were produced and distributed.
• various circulars and member updates
• AVICC website established in December, 2003.
At this time I would like to take the opportunity to extend a thank you to the Executive
for their continued support and involvement with AVICC over the past year. I would
also like to take this opportunity to extend our sincere appreciation on behalf of myself
and the Executive to Eydie Fraser, Executive Coordinator and Richard Taylor of UBCM
for their dedication and assistance.
I look forward to seeing you in Parksville and your continued involvement with AVICC
in the year ahead.
Mayor W. J. (Jack) Peake
President
SUMMARY OF 2003 AVICC
RESOLUTION RESPONSES
This report summarizes the responses from the provincial government to the
resolutions endorsed at the 2003 AVICC Annual General Meeting, submitted to UBCM
and endorsed by UBCM:
RR1 ELECTRONIC WASTE: INDUSTRY PRODUCT STEWARDSHI
This resolution was referred to UBCM. The resolution was endorsed.
UBCM is awaiting a response from the government on the resolutions, which
were submitted.
RR2 FOREST SERVICE RECREATION SITES
This resolution was referred to UBCM. The resolution was endorsed.
UBCM is awaiting a response from the government on the resolutions, which
were submitted.
R1 TREE PROTECTION BYLAW
This resolution was referred to UBCM. The resolution was endorsed.
UBCM is awaiting a response from the government on the resolutions, which
were submitted.
R2 DEVELOPMENT PERMIT AREA – ENFORCEMENT
This resolution was referred to UBCM. The resolution was endorsed.
UBCM is awaiting a response from the government on the resolutions, which
were submitted.
R3 HANDS FREE CELLULAR EQUIPMENT
This resolution was referred to UBCM. The resolution was endorsed.
UBCM is awaiting a response from the government on the resolutions, which
were submitted.
R4 GROUNDWATER PROTECTION
This resolution was referred to UBCM. The resolution was endorsed.
UBCM is awaiting a response from the government on the resolutions, which
were submitted.
R6 FLOOD HAZARD MANAGEMENTS
This resolution was referred to UBCM. The resolution was endorsed.
UBCM is awaiting a response from the government on the resolutions, which
were submitted.
R7 STRATA VS. FEE SIMPLE RESIDENTIAL TAX RATES
This resolution was referred to UBCM. The resolution was NOT endorsed.
R8 DRY CELL BATTERY RECYCLING
This resolution was referred to UBCM. The resolution was endorsed.
UBCM is awaiting a response from the government on the resolutions, which
were submitted.
R9 MAINTENANCE OF HIGHWAY BOULEVARDS
This resolution was referred to UBCM. The resolution was endorsed.
UBCM is awaiting a response from the government on the resolutions, which
were submitted.
R11 PROVINCIAL LEGISLATION ON AQUACULTURE
This resolution was referred to UBCM. The resolution was endorsed.
UBCM is awaiting a response from the government on the resolutions, which
were submitted.
R12 MAINLAND TO VANCOUVER ISLAND CABLE CROSSING
This resolution was referred to UBCM. The resolution was endorsed.
UBCM is awaiting a response from the government on the resolutions, which
were submitted.
R13 COLUMBIA RIVER DOWNSTREAM BENEFITS
This resolution was referred to UBCM. The resolution was endorsed.
UBCM is awaiting a response from the government on the resolutions, which
were submitted.
R14 CRITICAL ENERGY SHORTAGE
This resolution was referred to UBCM. The resolution was endorsed.
UBCM is awaiting a response from the government on the resolutions, which
were submitted.
R15
R15
MAIL BALLOTTING FOR LOCAL GOERNMENT ELECTIONS
MAIL BALLOTTING FOR LOCAL GOERNMENT ELECTIONS
This resolution was referred to UBCM. The resolution was endorsed.
UBCM is awaiting a response from the government on the resolutions, which
were submitted.
R17 BC FERRY LIQUOR SALES
This resolution was referred to UBCM. The resolution was NOT endorsed.
UBCM is awaiting a response from the government on the resolutions, which
were submitted.
R18 MANNED LIGHTHOUSES
This resolution was referred to UBCM. The resolution was endorsed.
UBCM is awaiting a response from the government on the resolutions, which
were submitted.
R19 NORTH ISLAND COLLEGE CUTBACKS
This resolution was forwarded to the Minister of Advanced Education for
comment. To date no reply has been received and a letter of follow-up will be
send immediately.
R20 MINISTRY OF HUMAN RESOURCES FUNDING CUTS
This resolution was referred to UBCM. The resolution was endorsed.
UBCM is awaiting a response from the government on the resolutions, which
were submitted.
R21 SCHOOL DISTRICT FUNDING
This resolution was referred to UBCM. The resolution was endorsed.
UBCM is awaiting a response from the government on the resolutions, which
were submitted.
R22 LIQUOR REGULATIONS, SALES AND DISTRIBUTION
This resolution was referred to UBCM. The resolution was endorsed.
UBCM is awaiting a response from the government on the resolutions, which
were submitted.
LR3 TRANSIT FUEL COST INCREASE
This resolution was referred to UBCM. The resolution was endorsed.
UBCM is awaiting a response from the government on the resolutions, which
were submitted.
LR4 ISLAND AGRICULTURE
This resolution was forwarded to the Island Farmers Association emphasizing
the support of local government for agriculture on Vancouver Island.
LR6 RIGHTS-OF-WAY AND REST AREA COMMERCIALIZATION
This resolution was referred to UBCM. The resolution was endorsed.
UBCM is awaiting a response from the government on the resolutions, which
were submitted.
LR7 DEVOLUTION OF PROVINCIAL HIGHWAYS TO MUNICIPALITIES
This resolution was referred to UBCM. The resolution was endorsed.
UBCM is awaiting a response from the government on the resolutions, which
were submitted.
LR8 OPERATIONAL STANDARDS OF DEVOLVED HIGHWAYS
This resolution was referred to UBCM. The resolution was endorsed.
UBCM is awaiting a response from the government on the resolutions, which
were submitted.
LR9 LAND AND RESOURCE MANAGEMENT PLANS
This resolution was referred to UBCM. The resolution was endorsed.
UBCM is awaiting a response from the government on the resolutions, which
were submitted.
LR10 FOREST POLICY REFORM IN COMMUNITIES’ INTEREST
This resolution was referred to UBCM. The resolution was endorsed.
UBCM is awaiting a response from the government on the resolutions, which
were submitted.
LR11
LR11
E & N RAILWAY
E & N RAILWAY
A report on the status of the non-for-profit foundation will be presented at the
2004 Convention.
LR12
LR12
VANCOUVER ISLAND GAS FRANCHISE FEE ACCOUNT
VANCOUVER ISLAND GAS FRANCHISE FEE ACCOUNT
This resolution was forwarded to the BC Auditor General and to the Minister of
Energy and Mines. No reply has been received to date and a follow up will be
sent immediately.
NOMINATIONS AND ELECTION PROCEDURES AND
REPORT FOR THE AVICC EXECUTIVE
The ongoing administration and policy determination of the AVICC is governed by an
8-person Executive Board that is elected and appointed at the Annual Convention.
THERE ARE SEVEN ELECTED POSITIONS:
President
First Vice-President
Second Vice-President
Director at Large (3 positions)
Electoral Area Representative
THERE IS ONE APPOINTED POSITION:
Immediate Past President
NOMINATION PROCESS AND QUALIFICATION FOR OFFICE
The Executive has introduced a process whereby a notice of the AVICC Executive
positions open for nomination, the process and the procedures for nomination were
circulated to all members. [See Appendix C]
That notice stated that a candidate must be nominated by two elected officials of an
AVICC member local government. The candidate must be an elected official of an
AVICC member.
Background information for Candidates was made available on request that set out the
main responsibilities and commitments of an AVICC Executive member.
A nomination and consent form is available and was to be used for all nominations in
advance of the AGM. [Also see Appendix C]
NOMINATING COMMITTEE – is appointed under the provisions of the AVICC
Constitution and is appointed by the President.
The Nominating Committee is responsible for overseeing the nominating and election
process and is appointed by the AVIM President and is composed of three members of
the Executive. This year’s Committee is composed of:
Past President, Councillor Mary Ashley
President, Mayor W. J. (Jack) Peake
It is part of the duties of the Nominating Committee to review the credentials of each
candidate. A Report on Nominations including, at the candidate’s option, a photo and
300-word biography will be prepared under the direction of the Nominating Committee
and distributed in the March Supplementary AVICC Newsletter.
NOMINATING COMMITTEE REPORT
The Nominating Committee is responsible for reporting to the full Annual Meeting.
The Nominating Committee does not make recommendations.
They will report on Friday, March 26, 2:15 p.m. on nominations received for positions of
President, First Vice-President, Second Vice-President, three Directors at Large and
Electoral Area Representative.
While the nomination process has been expanded, it will not change the process where
candidates can be nominated off the floor at the Convention. That process remains in
place. The changes outlined above provide for those that are interested in seeking office
to be directly nominated prior to the Convention without the “sanction” of the
Nominating Committee.
ELECTIONS PROCESS
The process will then proceed in three steps:
STEP 1 – ELECTION OF OFFICERS
FRIDAY, March 26, 2:15 p.m.
Nominating Committee presents the nominations for positions of President, First Vice-
President, Second Vice-President.
Nominations from floor for Officer positions (President, First Vice-President, Second
Vice-President)
Candidate speeches if necessary.
Friday, March 26, 4:55 p.m.
Elections for Officer positions (as necessary).
Saturday, March 26, 8:30 a.m.
STEP 2 – ELECTION OF DIRECTORS AT LARGE
Saturday, March 27, 11:50 a.m.
Nominating Committee presents nominations for three Directors at Large.
Nominations from the floor for the above positions.
Candidate speeches if necessary.
Elections for remaining Executive positions (as necessary).
STEP 3 – ELECTION OF ELECTORAL AREA REPRESENTATIVE
Sunday, March 28, 9:00 a.m.
Nominating Committee presents nominations for Electoral Area Representative
Nominations from the floor for the above position.
Candidate speeches if necessary.
Election for position (as necessary).
THE 2004 EXECUTIVE NOMINATIONS
THE 2004 EXECUTIVE NOMINATIONS
As a result of the Call for Nominations, the Committee has received and will be placing
the following names forward for consideration during the 2004 Convention:
President
• Mayor Jack Peake, Town of Lake Cowichan
First Vice-President
• Councillor Bea Holland, City of Victoria
Second Vice-President
• Chair David Essig, Islands Trust
Director at Large(three to be elected)
• Councillor Noor Ahmed, City of Courtenay
• Councillor Dan Cooper, Town of Port McNeill
• Mayor Ken McRae, City of Port Alberni
• Councillor Nichola Wade, District of Saanich
Electoral Area Representative
• Director Rod Sherrell, Regional District of Mount Waddington
For further information on the nomination and election process contact:
Councillor Mary Ashley
c/o Municipal House
545 Superior Street
Victoria, B.C. V8V 1T7
Phone: (250)356-5133 Fax: (250)356-5119
AVICC CONFERENCE RULES
AND
PROCEDURES FOR HANDLING RESOLUTIONS
_________________________________________________________________
GENERAL RULES
1. Sessions will begin and end promptly at the scheduled hours.
2. Delegates will use the floor microphones when speaking.
3. All elected officials of members attending the Annual Meeting of the Association
shall be delegates entitled to participate in debates and to vote on any matter
before the Meeting. [Constitution s. 7] Other delegates shall not be entitled to the
privilege of the floor unless authorized by the Meeting. Guest speakers may be
permitted at the direction of the Executive.
4. At all business sessions of the Meeting, twenty five delegates shall constitute a
quorum. [Constitution s. 8g]
______________________________________________________________________________
VOTING RULES
5. Only elected officials of members are entitled to vote. [Constitution s. 7]
6. Voting on ordinary resolutions normally shall be by a show of hands (holding the
voting card) and the Chair’s decision as to whether a motion is won or lost is final
unless, immediately upon the decision of the Chair being declared, ten or more
voting delegates then present, by standing, demand a standing vote, whereupon
the Chair shall again put the same question to the Meeting to be decided by a
count of those standing in favour of and against the motion. In the event that the
result of the standing vote is questioned by twenty-five or more voting delegates
then present, or at any time in the discretion of the Chair, the Chair shall order that
the matter before the Meeting be determined by ballot, and the result of such ballot
shall be final.
7. Where voting is by ballot, scrutineers shall be appointed by the Chair to distribute
the ballot, collect the same, and to count and report the vote.
8. In all cases, where the votes of delegates then present, including the vote of the
Chair, are equal for and against a question, the question shall be negatived, and it
shall be the duty of the Chair to so declare.
9. No vote by proxy shall be recognized or allowed.
10. When voting by show of hands all delegates shall hold their voting card. In the
case of a ballot, the voting card must be presented and initialed by the scrutineers
before a ballot is issued.
RULES OF PROCEDURE
11. Robert’s Rules of Order shall govern the proceedings of the Association, its
Executive and Committees, so far as they may be applicable without coming into
conflict with the Constitution or rules adopted by the Association. [Constitution
s.13]
12. The Presiding Officer shall enforce order and strict observance of the Constitution
and Rules and Procedures. Subject to an appeal to the meeting sustained by a
majority vote of delegates present, the Presiding Officer shall have the right to
decide all questions of order and the Officer’s rulings in this regard shall be final.
13. A delegate wishing to move, second or speak to a motion shall arise and address
the Chair and shall wait until he or she is recognized before speaking. Delegates
must announce their name, local government office and membership or other
qualifications each time they rise to speak.
14. Delegates must confine their remarks to a maximum speaking period of three
minutes; including the introducer of a motion.
15. No delegate may speak more than once on any one question unless and until all
other delegates desiring to speak have been heard.
16. Any amendment and any motion to withdraw any resolution from consideration
of the meeting or to refer the same to the Resolutions Committee, or to any other
committee, and any motion affecting the resolution must be moved and seconded
from the Meeting Floor.
17. Should discussion continue on any resolution for an undue length of time without
reasonable agreement being reached, the resolution may be cleared from the floor
by a favourable vote to refer the resolution to the Resolutions Committee for
further consideration and report.
(Note: Because the time factor does not allow the Resolutions Committee to
properly reconsider resolutions, a motion to refer to the Committee will only be
accepted in the event adjournment is imminent and there are regular resolutions
which have not been dealt with.)
______________________________________________________________________________
HANDLING OF RESOLUTIONS
STEP-BY-STEP RULES
PRECEDENCE OF RESOLUTIONS
18. Resolutions shall be dealt with in numerical order. However, two or more similar
resolutions, addressing the same subject matter may be dealt with by a single
resolution. [i.e. Resolution #14 covers resolution #15 and #16 then only resolution
#14 will be considered by the Meeting.]
______________________________________________________________________________
PROCEDURES FOR RESOLUTIONS PRINTED IN THE RESOLUTIONS BOOK
19. The Chair will cause the title and the “enactment” clause of the resolution to be
read.
20. The resolution will after reading be properly before the Meeting and will not
require a mover or a seconder.
21. A spokesperson for the Resolutions Committee will then give the views of the
Resolutions Committee together with any suggestions and reasons therefor.
22. The Chair shall then call on a delegate from the sponsoring member to introduce
the resolution.
23. The sponsor is permitted three minutes to introduce the resolution.
24. The Chair will then call for discussion from the floor.
25. If there are not speakers opposed to the motion the Chair may call the question.
Discussion shall proceed in accordance with the “Rules of Procedure” (steps 11 to
17)
Delegates must confine their remarks to a maximum speaking period of three
minutes.
Voting on the resolution shall proceed in accordance with the “Voting Rules” (steps
5 to 10).
Voting is on the resolution, NOT on the recommendation of the Resolutions
Committee.
PROCEDURES FOR LATE RESOLUTIONS
26. Resolutions submitted following the expiry of the regular deadline shall be
considered “Late Resolutions” and shall comply with all other submission
requirements, except that a copy of the resolution shall be provided to the AVICC
by the Monday noon preceding the date of the Annual Meeting.
27. Late Resolutions shall be available for discussion after resolutions printed in the
resolutions book have been considered but not before the time printed in the
Meeting Program for consideration of Late Resolutions. Late Resolutions shall be
dealt with only if the Meeting so decides.
28. Late resolutions are deemed to be appropriate for discussion only if the topic is
such that it has arisen since or was not known prior to the regular deadline date
for submission of resolutions.
29. Late Resolutions admitted for plenary discussion shall be dealt with in the order
presented in the Late Resolutions report.
30. In the event that a late resolution is recommended to be admitted for discussion
the sponsor shall produce sufficient copies for distribution to the Convention.
31. The Chair will cause the title and “enactment” clause of the Late Resolution to be
read by a spokesperson for the Resolutions Committee.
32. The Late Resolution will after reading be properly before the Meeting and the
procedures for handling resolutions will apply (Steps 20 to 25).
______________________________________________________________________________
FOR RESOLUTIONS NOT PRINTED IN THE RESOLUTIONS BOOK
33. Any delegate may, during a Meeting, put forward any motion which, if duly
seconded, shall be dealt with as follows: The Chair shall put the question – “Shall
the motion before the meeting be admitted for discussion?” – and such question
shall require a three-fifths majority vote before the motion can be put forward for
discussion by the Meeting.
At the discretion of the Chair any such motion shall be submitted in writing and
copies may be required to be provided to all delegates present before
consideration thereof.
34. Notwithstanding the foregoing the Executive may submit any matters not
requiring Extraordinary Resolution to any Meeting for consideration or action at
any time.
FOR EXTRAORDINARY RESOLUTIONS
35. All resolutions originating at a Meeting workshop or seminar that is not held as a
regular plenary session shall be referred to the Executive unless handled pursuant
to Steps 33 or 34.
36. AMENDMENTS TO CONSTITUTION: Any amendments to the Constitution may
only be made pursuant to Extraordinary Resolution duly adopted by the
Association. [Constitution s. 11].
37. EXTRAORDINARY RESOLUTIONS: Notice of Extraordinary Resolutions
intended to be submitted for consideration shall be given in writing to the
Secretary not later than forty-five (45) days prior to the date fixed for the Annual
meeting, and shall be included in the printed material sent to members by the
Secretary at least thirty (30) days prior to the Meeting. A favourable three-fifths
majority vote at an Annual Meeting of the delegates then present shall be
necessary to adopt an Extraordinary Resolution. [Constitution s. 11].
2004 RESOLUTIONS
TABLE OF CONTENTS
Resolution Title Page
HEALTH
HEALTH
R1 PROVINCIAL FUNDING OF HEALTH FACILITIES 17
R2 FUNDING FOR AFFILIATED CARE HOMES 17
FINANCE
FINANCE
R3 EXEMPTION FROM PROVINCIAL SALES TAX 18
R4 HOMEOWNER GRANT ACT 18
R5 AUDIT OF THE GAS FINANCIAL CONTRACT AND ACCOUNT 19
R6 HARMONIZATION OF PST ON FILM PRODUCTION 19
JUSTICE
R7 ALTERNATIVE JUSTICE PROGRAM FUNDING GRANTS 20
R8 POLICING COSTS 20
ASSESSMENT/TAXATION
ASSESSMENT/TAXATION
R9 ADJUSTMENT OF THE WEIGHTING OF TAX RATES 21
ENVIRONMENT
ENVIRONMENT
R10 UNCONFINED AQUIFER PROTECTION 21
R11 INCLUSION OF HOGWEED ON NOXIOUS WEED LIST 22
R12 BACILLUS THORINGLEENSIS KURSTAKI 22
R13 NATURAL SHORELINES: RECOGNITION OF IMPORTANCE 23
R14 PROPOSED SCOTT ISLANDS MARINE PROTECTED AREA 23
TRANSPORTATION
TRANSPORTATION
R15 FIXED LINK TO VANCOUVER ISLAND 25
R16 ESSENTIAL SERVICE 24
ENERGY
R17 BC HYDRO LOCATES 25
R18 INCREASED ELECTRICITY RATES 25
AVICC
R19 ELECTION OF ELECTORAL AREA REPRESENTATIVES 25
R20 SIGNIFICANT PROJECTS STREAMLINING ACT 26
R21 BILL 75 – SIGNIFICANT PROJECTS STREAMLINING ACT 26
R22 WHARF LIABILITY INSURANCE 27
SELECTED ISSUES
SELECTED ISSUES
R23 CANADIAN EDUCATION SECTOR IN ASIA 27
R24 PARKING FEES IN PROVINCIAL PARKS 28
R25 MINISTRY OF HUMAN RESOURCES FUND
BIRTHING REQUIREMENTS 28
R26 HERITAGE 28
R27 BC SOCIAL ASSISTANCE RULES 29
R28 COMMUNITY SCHOOLS 30
2004 RESOLUTIONS
R1 PROVINCIAL FUNDING OF HEALTH FACILITIES Saanich
WHEREAS health facility capital funding levels have decreased significantly over the
past two years;
AND WHEREAS deferred maintenance results in both more costly repairs down the
line and buildings and their operating systems wearing out faster;
AND WHEREAS insufficient investments in building and modifications to reflect
changing uses and new technology can compromise resident care and healing,
perpetuate poor conditions for staff and staffing efficiencies and limit the number of
and speed at which residents can be treated;
AND WHEREAS eventually the cost and benefits to renovate older health facilities to
current standards exceeds the cost and benefits of replacement:
THEREFORE BE IT RESOLVED that the Association of Vancouver Island and Coastal
Communities urge the province of BC to invest in health capital at more appropriate
levels to maintain, upgrade and replace publicly funded health facilities;
AND FURTHER BE IT RESOLVED that AVICC urge the province of BC to reinstate its
60% share of major capital projects and offsetting operating cost increases to the
Vancouver Island Health Authority.
Conference Decision:
R2
R2
FUNDING FOR AFFILIATED CARE HOMES
FUNDING FOR AFFILIATED CARE HOMES
Port Alberni
Port Alberni
WHEREAS residential care homes are providing a valuable service to our communities;
AND WHEREAS there is a disparity in funding increases between Vancouver Island
Health Association Residential Care homes and affiliated Residential Care homes;
AND WHEREAS there are no guidelines for defining standards of care and the
compensation to be received providing such care;
AND WHEREAS the government has downloaded costs of increased wages and
benefits onto Affiliated Care Homes by providing inadequate funding without any
rationalization for the level of funding provided:
THEREFORE BE IT RESOLVED THAT:
• the provincial government be called upon to provide equal funding increases
and access to federal transfer monies across the residential care homes of the
province;
• the provincial government be called upon to provide guidelines for the standards
for levels of care for residential care homes and detail the compensation which will
be paid for providing such care;
• the provincial government be called upon to rationalize its current funding regime
and allocation of funding to affiliated residential care homes.
Conference Decision:
FINANCE
R3
R3
EXEMPTION FROM
EXEMPTION FROM PROVINCIAL SALES TAX
PROVINCIAL SALES TAX
Saanich
Saanich
WHEREAS the government of Canada has provided needed additional revenues to
municipal governments by exempting them from paying any portion of the Goods and
Services Tax;
THEREFORE BE IT RESOLVED that the government of the province of British
Columbia supplement this federal initiative by exempting municipal governments in
the province from paying any portion of the Provincial Sales Tax:
AND FURTHER BE IT RESOLVED that such an exemption should be regarded as
additional revenue for municipal governments and should not result in any reduction
of grants in lieu or nay other monies presently directed from the provincial government
to municipal governments, nor should such exemption be seen as an opportunity to
download additional responsibilities to municipal governments without providing
sufficient funding to compensate for such additional responsibilities.
Conference Decision:
R4
R4
HOME OWNER GRANT ACT
HOME OWNER GRANT ACT
Sunshine Coast RD
Sunshine Coast RD
WHEREAS section 2(3)of the Home Owner Grant Act provides for a reduction of the
Home Owner Grant for assessments exceeding $525,000;
AND WHEREAS property assessments in some areas have risen considerably in 2004,
putting many resident over the $525,000 amount noted above;
AND WHEREAS a partial or total reduction of the Home Owner Grant may provide a
hardship for many property owners, particularly those long term residents on a fixed
income:
THEREFORE BE IT RESOLVED that the Association of Vancouver Island and Coastal
Communities request that the Province amend the Home Owner Grant Act to increase the
$525,000 limit in accordance with current assessed values or to explore alternatives to
the current method of determining eligibility for the Home Owner Grant.
Conference Decision:
R5 AUDIT OF THE GAS FINANCIAL
CONTRACT AND ACCOUNT Nanaimo City
WHEREAS all communities on Vancouver Island and the Sunshine Coast are
prohibited by provincial law from receiving gas franchise revenue that all other BC
communities are entitled to and the loss of this revenue means local taxpayers are
unfairly subsidizing the private gas company (in Nanaimo>$1,000,000 annually);
AND WHEREAS the financial contract and account between the BC Government and
the gas company has not been audited in ten years:
THEREFORE BE IT RESOLVED that AVICC request the BC Auditor General expedite a
full audit of said account to ensure fairness to regional and BC taxpayers.
Conference Decision:
R6 HARMONIZATION OF PST ON FILM PRODUCTION AVICC Executive
WHEREAS over 30,000 BC residents earn a living directly and indirectly from the
motion picture industry and rising competitive pressure is causing the motion picture
industry to relocate to other jurisdictions;
AND WHEREAS some provinces treat film production as a manufacturing process not
a service while some jurisdictions have harmonized the PST with the GST and exempt
film production from PST and other jurisdictions charge no PST;
THEREFORE BE IT RESOLVED that the Association of Vancouver Island and Coastal
Communities request that the province harmonize the application of PST and treat film
production as a manufactured product for PST purposes.
Conference Decision:
JUSTICE
R7
R7
ALTERNATIVE JUSTICE PROGRAM
ALTERNATIVE JUSTICE PROGRAM
FUNDING GRANTS
FUNDING GRANTS
Lake Cowichan
Lake Cowichan
WHEREAS the present justice system is not cost effective, timely nor fair as it applies
particularly to first time and youthful offenders and minor offences;
AND WHEREAS victims of these offences do not receive a sense of justice in a system
that has long delays and often trivializes offences,
AND WHEREAS Alternative Justice Programs can address all these shortcomings with
appropriate criteria, set by the Province and monitored by the RCMP or other local
police forces:
THEREFORE BE IT RESOLVED that the Town of Lake Cowichan with the support of
the Association of Vancouver Island and Coastal Communities (AVICC) and the Union
of BC Municipalities (UBCM) call on the Province of British Columbia to mandate,
implement and fund Alternative Justice Programs where existing community
organizations exist, meeting Provincial criteria and standards; or where they may exist
in the future.
Conference Decision:
R8
R8
POLICING COSTS
POLICING COSTS
Nanaimo RD
Nanaimo RD
WHEREAS the province of British Columbia has determined that electoral areas and
municipalities under a population of 5,000 will contribute towards the cost of rural
police financing beginning in 2007 as stated by the Solicitor General at the 2003 Union
of BC Municipalities Convention;
AND WHEREAS the UBCM has committed to working with the Ministry and the
RCMP to establish a committee and develop a best practice guide to ensure input from
small communities and rural areas in the delivery of local police services:
THEREFORE BE IT RESOLVED that any tax to be levied be negotiated by UBCM with
the province of BC based on the following principles:
a) that any formula implemented to recover policing costs be based on the principle
of fairness and equity, in which all regional districts are treated equally and
contribute to policing by paying their share based upon the service provided and
not through an ‘ability to pay’ formula;
b) that any tax to be implemented by the province to cover policing costs be identified
as a provincial policing cost tax and not a regional district tax for the purpose of
collection:
c) that community policing remain the responsibility of the province but that a formal
mechanism be developed for local government, municipalities and electoral areas,
to act in an advisory capacity of policing issues affecting local communities; and
d) that approximately 30% of the Provincial Rural Tax levied on the Rural Property
Tax Notice be acknowledged as part of any electoral area tax contribution for
community policing in each regional district.
Conference Decision:
ASSESSMENT/TAXATION
R9 ADJUSTMENT OF THE WEIGHTING OF TAX RATES Central Saanich
WHEREAS urban sprawl creates higher infrastructure costs, higher transportation
costs, and other costs borne by society;
AND WHEREAS municipalities on the fringe attempt to control urban sprawl;
AND WHEREAS property tax incentives may be used to encourage appropriate
development and reduce urban sprawl over the long term;
AND WHEREAS in rural areas a property tax rate that focuses on improvements will
increase the cost of establishing estates and “monster” houses, and we will encourage
land to be preserved for rural and agricultural purposes;
AND WHEREAS in urban areas a property tax rate that focuses on land will encourage
higher density development:
THEREFORE BE IT RESOLVED that the Province empower municipalities with the
ability to adjust the weighting of the property tax mill rate between improvements and
land according to the designations of urban or rural.
Conference Decision:
ENVIRONMENT
R10 UNCONFINED AQUIFER PROTECTION Nanaimo RD
WHEREAS the Regional District of Nanaimo has previously advanced a resolution to
the Association of Vancouver and Coastal Communities and the Union of BC
Municipalities expressing support for new provincial groundwater protection
legislation and identifying a need for the province to provide the resources and
initiative to implement its legislative responsibility and authority for the province’s
groundwater resource:
AND WHEREAS it is recognized that although groundwater protection legislation
should address all groundwater resources in the province, some areas of the province
are underlain by unconfined aquifers that may be more vulnerable to contamination
from certain surface activities and if these aquifers become contaminated, they may
require a long time or substantial costs to resolve the impact:
THEREFORE BE IT RESOLVED that the Province, in enacting groundwater protection
legislation, insure that the regulatory and operational requirements that apply to the
commercial, industrial and development sectors re sufficiently prescriptive and will be
effectively administered and enforced to protect the Province’s unconfined aquifers
from contamination.
Conference Decision:
R11 INCLUSION OF HOGWEED ON NOXIOUS WEED LIST Nanaimo RD
WHEREAS the Province of British Columbia imposes a duty on all land occupiers to
control noxious plants designated in the Weed Control Regulation in Schedule A, Part
1, and giant hogweed is not designated as a noxious plant by the Weed Control
Regulation;
AND WHEREAS giant hogweed is a noxious plant in several areas of the Province and
it has a negative impact on human health, the environment and agricultural economic
activity:
THEREFORE BE IT RESOLVED that the Association of Vancouver Island and Coastal
Communities and the Union of BC Municipalities request the Province to designate
giant hogweed as a noxious plant in the Weed Control Regulation or some other
legislation of comparable stature, impose a duty on all land occupiers to control giant
hogweed and enforce that duty using provincial, rather than local government
resources.
Conference Decision:
R12 BACILLUS THURINGLEENSIS KURSTAKI Comox-Strathcona RD
WHEREAS the Gypsy Moth has been identified as a serious threat to the health of the
native Garry Oaks and the ecological integrity of Garry Oak ecosystems;
AND WHEREAS aerial spraying programs of the pesticide Bacillus thuringlensis
kurstaki are one of the management tools used in Gypsy Moth management in British
Columbia;
AND WHEREAS significant data gaps preclude comprehensive assessment of the short
and long-term effects of spray programs on non-target species in Garry Oak
ecosystems, including Species at Risk:
THEREFORE BE IT RESOLVED that the Provincial and Federal governments be
encouraged to fund rigorous and comprehensive pre and post spraying inventory and
monitoring programs to assess the affects of Bacillus thuringlensis kurstaki spraying on
non-target species in Garry Oak ecosystems.
Conference Decision:
R13 NATURAL SHORELINES: RECOGNITION OF IMPORTANCE Gibsons
WHEREAS many municipalities are experiencing or likely will experience considerable
growth in development, especially in marine and freshwater shoreline development;
AND WHEREAS there is increasing scientific evidence that marine riparian areas are
as important as freshwater ones, and that sea levels will likely continue to rise and the
size and frequency of storm surges likely increase;
AND WHEREAS many natural marine and freshwater shorelines act as pollution filters
and buffers to erosion, thus helping to protect water quality and safeguard public
health, municipal infrastructure and private property:
THEREFORE BE IT RESOLVED that the Association of Vancouver Island and the
Union of BC Municipalities request the provincial government to pay extra attention to
emerging values and roles of natural marine riparian areas in helping protect our
coastal communities and the ocean waters beside them:
AND FURTHER BE IT RESOLVED that members the Association of Vancouver Island
and the Union of BC Municipalities, whenever possible, will promote the values of
riparian buffers along their respective marine and freshwater shorelines through
policies, bylaws and guidelines, as well as through public education and awareness,
whether or not there are Development Permit Areas or Environmentally Sensitive
Areas designated or established.
Conference Decision:
R14 PROPOSED SCOTT ISLANDS MARINE PROTECTED AREA Port Hardy
WHEREAS Environment Canada wishes to establish a Federal Marine Protected Area
around the Scott Islands;
AND WHEREAS the Protected Area may include a massive section of the southern
Queen Charlotte Basin;
AND WHEREAS the Protected Area may exclude existing fishing opportunities, vessel
traffic and impact future resource development in the Basin:
THEREFORE BE IT RESOLVED that the Association of Vancouver Island and Coastal
Communities strongly recommend to Environment Canada that the current
provincially protected status of Scott Islands remain as it and that the Ministry conduct
additional studies towards minimizing bird/human conflicts in the surrounding ocean.
Conference Decision:
TRANSPORTATION
R15 FIXED LINK TO VANCOUVER ISLAND Port Hardy
WHEREAS the economic survival of business, tourism and industry for Vancouver
Island communities depends on continuous, reliable ferry service for the flow of goods
and people to and from Vancouver Island;
AND WHEREAS over 5.5 billion dollars is planned to spent over the next twenty years
on new ferries and upgrading existing ferries, with a similar amount of money being
spent in maintaining and staffing these ferries over the same period of time;
AND WHEREAS the continued threat of service interruptions and strikes causes
unneeded economic hardships and 2010 Winter Olympics will require 24 hour ferry
service which is more capacity than will be available:
THEREFORE BE IT RESOLVED that the government of British Columbia spend these
dollars now to build a fixed link to Vancouver Island in time for the 2010 Olympic
Winter Games with other funding from matching federal dollars, private investors and
utilizing ferry rates as a toll to finance construction and future maintenance.
Conference Decision:
R16 ESSENTIAL SERVICE Mt. Waddington RD
WHEREAS the economic survival of business, tourism and industry for island
communities depends on continuous, reliable ferry service for the flow of goods,
services and people;
AND WHEREAS ferry service represents the only form of access for many island
communities:
THEREFORE BE IT RESOLVED that the Government of British Columbia designate
ferry services as an essential service whereby:
a) work stoppages are not allowed, as a condition of employment and;
b) any labour disputes be settled by a process of mediation and arbitration.
Conference Decision:
ENERGY
R17 BC HYDRO LOCATES North Cowichan
WHEREAS BC Hydro has decided to no longer provide field locates of their buried
underground hydro services;
AND WHEREAS BC Hydro’s proposed alternate of using plans to locate their services
is unreliable, creates a safety concern, and adds to municipality’s underground
construction costs:
THEREFORE BE IT RESOLVED that BC Hydro re-instate the field locate service for
buried underground hydro service.
Conference Decision:
R18 INCREASED ELECTRICITY RATES Alberni-Clayoquot RD
WHEREAS BC Hydro is proposing a seven percent increase in electricity rates effective
April 1, 2004 and a further two percent increase to be effective in 2005;
AND WHEREAS the resource dependent communities are facing economic hardship:
THEREFORE BE IT RESOLVED that the Association of Vancouver Island and Coastal
Communities object to BC Hydro’s proposed increase in electricity rates.
Conference Decision:
AVICC
R19 ELECTION OF ELECTORAL AREA
REPRESENTATIVES Cowichan Valley RD
WHEREAS the current voting process of the Association of Vancouver Island and
Coastal Communities allows all eligible voting delegates to vote for the position of
Electoral Area Representatives;
AND WHEREAS this voting process could allow the Electoral Area Representative to
elected by a majority of municipal delegates:
THEREFORE BE IT RESOLVED that the voting process respecting Electoral Area
representatives should be similar to the Union of BC Municipalities where only
Electoral Area Directors vote on the ballot for the Electoral Area Representative.
Conference Decision:
R20 SIGNIFICANT PROJECTS STREAMLINING ACT Saanich
WHEREAS Bill 75 provides the provincial government with sweeping powers to
override local government bylaws, plans, policies and powers;
AND WHEREAS Bill 75 allows the province to override local government jurisdiction
not only for provincial projects, but also for private or mixed public/private projects if
the province considers these to be in broader provincial interest;
AND WHEREAS the autocratic powers granted to the province under Bill 75 have the
potential to seriously undermine the current structure for ensuring cohesive
regional/municipal land use planning and the important public safety protection that
local government involvement brings to project development:
THEREFORE BE IT RESOLVED that the Association of Vancouver Island and Coastal
Communities urge the Union of BC Municipalities to establish a legal fund to assist
local governments initiating legal challenges to Bill 75.
Conference Decision:
R21 BILL 75 – SIGNIFICANT PROJECTS
STREAMLINING ACT Sunshine Coast RD
WHEREAS by Bill 75, the Provincial Government enacted the Significant Projects
Streamlining Act which provides the Provincial Government with sweeping powers to
override Local Government bylaws, plans, policies and powers;
AND WHEREAS the powers granted to the Province under this Act have the potential
to seriously undermine the current structure for ensuring cohesive regional/municipal
land use planning and the important public safety protection that local government
involvement brings to project development;
AND WHEREAS the Significant Projects Streamlining Act contradicts the Provincial
promotion of the Community Charter as a vehicle for recognizing local government as a
responsible and autonomous level of government:
THEREFORE BE IT RESOLVED that the Association of Vancouver Island and Coastal
Communities recommend that the Union of BC Municipalities provide financial
assistance for legal costs incurred by a local government initiating a legal challenge to
an incident of the Province’s implementation of the Significant Projects Streamlining Act.
Conference Decision:
R22
R22
WHARF LIABILITY INSURANCE
WHARF LIABILITY INSURANCE
Port Hardy
Port Hardy
WHEREAS local governments are having difficulties obtaining liability insurance and
the cost of this type of insurance through private insurers has risen dramatically;
AND WHEREAS it has been determined that a private insurer would offer the type of
liability insurance at a reduced rate under a group plan:
THEREFORE BE IT RESOLVED that the affected members of the Association of
Vancouver Island and Coastal Communities who wish to secure liability insurance for
the operation of their community wharves join together and apply for such insurance
through the AVICC.
Conference Decision:
SELECTED ISSUES
R23 CANADIAN EDUCATION SECTOR IN ASIA Sayward
WHEREAS the opportunities for the Canadian Education Sector in Asia are significant
and should not be overlooked;
AND WHEREAS providing foreign students with a Canadian Education forges an
indelible link between those students and Canada;
THEREFORE BE IT RESOLVED that the Association of Vancouver Island and Coastal
Communities in conjunction with the Union of BC Municipalities petition the
government of the Province of British Columbia to work with the Federal Government
to jointly develop a National strategy on Intermediate education to more aggressively
promote Canada as a study destination for international students:
AND FURTHER BE IT RESOLVED that the province work with the Federal
Government to develop a certification program for education institutions to protect
Canada’s integrity and reputation and to prevent immigration scams and abuses.
Conference Decision:
R24 PARKING FEES IN PROVINCIAL PARKS Comox-Strathcona RD
WHEREAS the imposition of parking fees in provincial parks has caused people to use
other areas where there are no parking, garbage or toilet facilities, and thereby causing
hardships in neighbouring areas:
THEREFORE BE IT RESOLVED that the Union of British Columbia Municipalities
(UBCM) and the Association of Vancouver Island and Coastal Communities (AVICC)
strongly recommend that the Minister of Water, land and Air Protection remove
parking fees from provincial parks.
Conference Decision:
R25 MINISTRY OF HUMAN RESOURCES
FUND BIRTHING REQUIREMENTS Port Hardy
WHEREAS due to the current moratorium on all local deliveries, planned birthing is no
longer attainable north of Campbell River;
AND WHEREAS all pregnant women must travel to a larger centre two weeks prior to
the scheduled due date;
AND WHEREAS travel and accommodations are necessary in most cases to fulfill the
birthing requirements imposed by the moratorium on local deliveries;
AND WHEREAS to receive partial assistance from the Ministry of Human Resources
for travel and accommodations a physician’s statement attesting that the birth is a life-
threatening situation must be obtained;
AND WHEREAS the Ministry of Human Resources limits resources to one week of the
required two week pre-birth date:
THEREFORE BE IT RESOLVED THAT the Ministry of Human Resources rural offices,
during the time of the birthing moratorium, assist clients with the needed funds for
travel and accommodations and implement the removal of the life-threatening clause
requirements.
Conference Decision:
R26
R26
HERITAGE
HERITAGE
Saanich
Saanich
WHEREAS heritage in our communities includes not just old buildings, but also
artifacts and architecture, historic sites and land, historic and prehistoric resources,
archival and interpretive materials and activities that reflect our roots;
AND WHEREAS the current BC government has relinquished responsibility for
heritage sites and buildings of the province through a policy of privatization of services;
AND WHEREAS the current BC government is divesting itself of responsibility for
stewardship of a public trust, eliminating funding to programs such as the Heritage
Trust, and jeopardizing future heritage policy and investment through ministry
downsizing of the Provincial Heritage Branch:
THEREFORE BE IT RESOLVED that the Association of Vancouver Island and Coastal
Communities urge the BC government to maintain stewardship of heritage resources by
investing the appropriate funding levels required to preserve, protect and enhance our
heritage resources throughout British Columbia and on Vancouver Island.
Conference Decision:
R27
R27
BC SOCIAL ASSISTANCE RULES
BC SOCIAL ASSISTANCE RULES
Saanich
Saanich
WHEREAS unprecedented new provincial laws that limit the time people classified as
employable can collect Income Assistance to two of every five years and reduce benefits
to families with children by $100-$200 per month come into effect on April 1, 2004;
AND WHEREAS the people who will be most impacted are among the poorest and
most vulnerable in our society, and are already struggling to deal with the impacts of
cuts to other provincial and federal programs and services;
AND WHEREAS time limits for Income Assistance conflict with the Charter of Rights
and Freedoms assurance to equality and life, liberty and security of the person, and are
inconsistent with provincial and federal obligations to fulfill the right to an adequate
standard of living, including food, clothing and shelter as provided in the International
Covenant on Economic, Social and Cultural Rights to which Canada is signatory;
AND WHEREAS time limits effectively download provincial responsibility for people
in need onto the communities within the Association of Vancouver Island and Coastal
Communities;
THEREFORE BE IT RESOLVED that the AVICC urge the BC government to rescind the
laws imposing Income Assistance time limits and reducing benefits:
AND FURTHER BE IT RESOLVED that the AVICC urge the Union of BC Municipalities
to also call on the BC government to rescind these regressive and punitive income
Assistance rules on behalf of all communities in BC.
Conference Decision:
R28 COMMUNITY SCHOOLS Sunshine Coast RD
WHEREAS Community Schools have provided a valuable service to diverse groups
and individuals;
AND WHEREAS cuts to funding and a change of mandate from the Province have
forced the Community Schools to cut many of their programs that benefited the broader
community;
THEREFORE BE IT RESOLVED that the Association of Vancouver Island and Coastal
Communities urge the Provincial Government to restore funding levels to allow
community schools to have the flexibility to provide services to the broader community.
Conference Decision:
COMMENTS AND RECOMMENDATIONS
Comments on all resolutions and recommendations of the AVICC Executive will be
contained in delegate’s materials available at the conference.
APPENDIX A
ASSOCIATION OF VANCOUVER ISLAND
and COASTAL COMMUNITIES
CONSTITUTION
1. NAME
The Association shall be known as the Association of Vancouver Island and
Coastal Communities.
2. OBJECTIVES
The Association of Vancouver Island and Coastal Communities is a body formed
for the purpose of representing in one organization the various municipalities,
regional districts and other local governments of the areas defined in section 3.
The objects of the Association shall be:
(a) To secure all possible united action in dealing with local government matters.
(b) To co-operate with other organizations dealing with matters under Provincial and
Federal jurisdiction.
(c) To co-operate with the Union of B.C. Municipalities and other associations of
municipalities in British Columbia for the advancement of the principles of local
government.
(d) To secure united action among its member municipalities and regional districts
and to promote greater autonomy within local governments.
(e) To acquire and distribute amongst the members, municipal information that may
be deemed to be of value to members.
(f) To hold meetings for promoting the objects aforesaid.
3. MEMBERSHIP
The membership shall be open to all municipalities, regional districts or other local
governments that lie within the following: Alberni-Clayoquot, Capital, Central
Coast, Comox-Strathcona, Cowichan Valley, Mount Waddington, Nanaimo,
Powell River, and Sunshine Coast regional districts and who make application for
membership, are accepted by the Executive and pay annual dues.
4. OFFICERS
The Officers of the Association shall be the President, First Vice-President and
Second Vice-President.
5. EXECUTIVE
(a) The Executive shall consist of the :
• President,
• Immediate Past President,
• First Vice-President,
• Second Vice-President,
• three Directors at Large,
• Electoral Area Representative
elected annually at the Annual Meeting.
(b) Executive members shall assume their respective positions immediately prior to
adjournment of the Annual Meeting at which they are elected.
(c) In the event of a vacancy among Officers the next ranking Officer shall fill the
vacancy and any remaining vacancy among the Officers shall be filled by the
appointment of the Executive from among its members. In the event of any other
vacancy occurring in the Executive it shall be competent for the Executive to
appoint a local elected official to fill the vacancy.
(d) Except for the Immediate Past President, the Officers and other members of the
Executive shall hold office only while they remain elected representatives of a
member of the Association.
(e) The Executive shall appoint a Secretary-Treasurer.
NOMINATION AND ELECTION PROCEDURES
(f) The President shall appoint a Nominating Committee that shall make nominations
for Executive positions and cause these to be circulated prior to the Annual
Meeting.
(g) The Executive shall prepare annually Nomination and Election Procedures that
shall be circulated at least 30 days prior to the Annual Meeting.
(h) All delegates shall be eligible to stand for election on the Executive; except that
those wishing to stand for or hold the position of Electoral Area Representative
must be Electoral Area Directors.
6. DUTIES AND POWERS OF OFFICERS AND EXECUTIVE
(a) The Executive shall have the power and it shall be their duty to put into effect the
will of the Association as expressed by resolution at any Association meeting.
(b) The President, or in the President’s absence, the senior Vice-President, shall
preside at all meetings.
(c) The Executive shall manage the affairs of the Association between meetings and
shall report thereon at the next meeting of the Association.
(d) Four members of the Executive shall constitute a quorum.
(e) The Executive may confer and vote by correspondence or teleconference.
(f) The Executive shall have power to make such reasonable expenditures as may
become necessary for the carrying out of the business of the Association.
(g) The Executive may enter into contracts on behalf of the Association, acquire or
lease real and personal property and generally carry on the business of the
Association within the limits of the fiscal arrangements of the Association.
7. REPRESENTATION AT ANNUAL MEETINGS
Elected officials of members shall be entitled to attend as delegates, fully
participate in the Annual or Special Meetings, and vote.
8. MEETINGS
(a) The Annual Meeting shall be held the first weekend in April or as approved by the
membership.
(b) Special meetings may be called at any time at the discretion of the Executive.
(c) The location of the following year’s annual meeting shall be decided as the last
order of business at the Annual Meeting.
(d) At all Meetings there shall be a registration fee. The amount of the registration fee
shall be determined by the Executive and may be altered from time to time.
(e) There shall be no refund of registration fees if the cancellation notice is received
less than ten days prior to the Annual Meeting. The Executive may set deadlines
for partial refund cancellation notice.
(f) At least ninety days’ written notice shall be served on all members prior to the
Annual Meeting.
(g) Twenty-five (25) delegates shall constitute a quorum for any Annual Meeting or
Special Meeting.
9. SUBJECTS FOR DISCUSSION AT MEETINGS
(a) All matters for discussion at the Annual Meeting shall be forwarded to the
Secretary at least forty-five days prior to such meeting, and the Secretary shall
arrange for the printing of the same and forward a copy of all matters to be dealt
with to all members. Resolutions shall only be accepted from members.
(b) Matters to be discussed at any Annual or Special meeting will be such matters as
are contained in the notice given of such meeting provided that with time
permitting, any other matter of local government interest may be properly brought
before the meeting, with the approval of three-fifths of the members present at
such meeting.
RESOLUTIONS/RULES AND PROCEDURES
(c) The Executive shall circulate with the Resolutions to be considered at the Annual
Meeting a copy of the Rules and Procedures for Handling of Resolutions which, if
accepted by the delegates shall govern the proceedings.
(d) It is understood that any member of the Association may submit a resolution
direct to UBCM without endorsation of the Association.
10. COMMITTEES
It shall be the duty of the President to appoint all Committees.
11. AMENDMENTS TO THE CONSTITUTION
Resolutions to amend the constitution shall be submitted in writing at least forty-
five days prior to the Annual Meeting and shall require a three-fifths majority to
adopt such amendment.
12. ANNUAL DUES/FINANCIAL
(a) The Executive shall have the power to establish and levy annual dues upon
members in such amounts, as the Executive may deem requisite to meet the
financial demands of the Association.
(b) Auditors shall be appointed annually at the Annual Meeting.
(c) The fiscal year-end of the Association shall be the last day in December.
13. RULES OF PROCEDURE
Robert’s Rules of Order shall govern the proceedings of the Association, its
Executive and Committees, so far as they may be applicable without coming into
conflict with the Constitution or rules adopted by the Association.
14. ASSOCIATION LIFE MEMBERSHIP
(a) Life memberships may be granted by the Executive to persons who have held
municipal, regional district or other local government office.
(b) Life Members who are not member delegates shall have the privilege of the floor
but shall not be entitled to vote.
(c) Annual Meeting fees of Life Members shall be waived for those Life Members no
longer serving as elected officials.
PASSED AS AMENDED by the Association of Vancouver Island and Coastal
Communities in Annual Meeting assembled at Campbell River, British Columbia, on
the eighth day of March 2002.
Councillor Mary Ashley
President
Eydie Fraser
Executive Coordinator
Certified correct as of March 8, 2002
APPENDIX B(1)
2003 AVICC MEMBERS
CITIES VILLAGES
Courtenay Alert Bay
Duncan Cumberland
Nanaimo Gold River
Parksville Port Alice
Port Alberni Sayward
Victoria Tahsis
Zeballos
DISTRICTS REGIONAL DISTRICTS
Campbell River Alberni-Clayoquot
Central Saanich Capital
Esquimalt Central Coast
Highlands Comox-Strathcona
Langford Cowichan Valley
Metchosin Mount Waddington
North Cowichan Nanaimo
North Saanich Powell River
Oak Bay Sunshine Coast
Port Hardy Islands Trust
Powell River
Saanich
Sechelt
Sechelt Indian Government District
Sooke
Tofino
Ucluelet
TOWNS
Comox
Gibsons
Ladysmith
Lake Cowichan
Port McNeill
Qualicum Beach
Sidney
View Royal
APPENDIX B(2)
AVICC LIFE MEMBERS
DATE POSITION/NAME PLACE
1949-1950 Lorne Jordan Port Alberni
1951-1952 Earl Westwood Nanaimo
1953 Bert Beasley North Cowichan
1954 Bill Henderson Cumberland
1955-1956 C.A.P. Murson North Cowichan
1957 Alf Wurtele Esquimalt
1958 Jack Dobson Duncan
1959 Bill Moore Courtenay
1960 George Chatterton Saanich
1962 John Cook Nanaimo
1963 Don Morton North Cowichan
1964 Reeve Lee Central Saanich
1965 Fred Bishop Port Alberni
1966 Doug Watts Oak Bay
1967 Les Hammer Port Alberni
1968 Rob Baird Victoria
1969 Kay Grouhel Ladysmith
1970 S.A.D. Pike Powell River
1971-1972 Archie Galbraith Central Saanich
1973-1974 G.H.A. MacKay Nanaimo
1974-1975 William (Bronco) Moncrief Cumberland
1975-1976 Ed Lum Victoria
1976-1977 George McKnight Port Alberni
1977–1978 K. Paskin Duncan
1978-1979 Ken Hill Esquimalt
1979-1980 Mayor George Piercy Comox
1980-1981 Mel Couvelier Saanich
1981-1982 Mayor Anne Fiddick Gold River
1982-1983 Alderman Dick Winkleman Nanaimo
1983-1984 Mayor Norma Sealey Sidney
1984-1985 Mayor Robert Ostler Campbell River
1985-1986 Mayor Gillian Trumper Port Alberni
1986-1987 Alderman William (Bill) Kinley Port McNeill
1987-1988 Mayor Tom McCrae Tahsis
1989-1990 Mayor Frank Ney Nanaimo
Director George Borza Nanaimo R.D.
Mayor George Cochrane Courtenay
Alderman Walter Behn Port Alberni
Alderman Eric Simmons Victoria
1990-1991 Alderman Bill Cox Ladysmith
1992-1993 Mayor Ron Webber Courtenay
1993-1994 Mayor Al Huddlestan Port Hardy
1994-1995 Councillor Martin Segger Victoria
1995-1996 Councillor Maxine Williams Alert Bay
1996-1997 Director Jim Gurney Sunshine Coast R.D.
1998-1999 Mayor James Lornie Campbell River
1999-2000 Councillor John Crook Langford
2000-2001 Mayor Frank Leonard Saanich
2001-2003 Mrs. Pearl Myhres Zeballos
CALL FOR NOMINATIONS
FOR AVICC EXECUTIVE
AVICC is the collective voice for local government on Vancouver Island, the Sunshine
Coast, Powell River and the Central Coast. The membership elects directors during the
Convention to ensure the directions set by the general membership are carried forward.
The Executive also provides the direction to the AVICC between Conventions.
This circular is notice of the AVICC Executive positions open for nomination, the
process and the procedures for nomination.
1. POSITIONS OPEN TO NOMINATIONS
The following positions are open for nomination:
• President • Director at Large (3 positions)
• First Vice-President • Electoral Area Representative
• Second Vice-President
2. NOMINATION PROCESS AND QUALIFICATIONS FOR OFFICE
A candidate must be nominated by two elected officials of an AVICC local government
member. The candidate must be an elected official of an AVICC member.
Background information for Candidates is available on request that sets the main
responsibilities and commitments of an AVICC Executive member.
A nomination and consent form is available and should be used for all nominations.
The members of the 2004 Nominating Committee are:
• Councillor Mary Ashley, Past President
• Councillor Bea Holland, First Vice President
3. NEXT STEPS
It is part of the duties of the Nominating Committee to review the credentials of each
candidate. A Report on Nominations including, at the candidate’s option, a photo and
300-word biography will be prepared under the direction of the Nominating Committee
and distributed in the March Supplemental AVICC Newsletter.
To Be Included In This Report, Nominations Must Be Received By
February 13, 2004.
4. FINAL COMMENTS
The nomination process does not change the process where candidates can be
nominated off the floor at the Convention. That process remains in place. The process
outlined above provides for those that are interested in seeking office to be directly
nominated prior to the Convention without the “sanction” of a Nominating Committee.
5. FURTHER INFORMATION
Copies of the “consent form” or duties of Executive members are available from the
AVICC office.
All other inquiries should be directed to:
Councillor Mary Ashley, Past President
Chair, 2004 Nominating Committee
c/o AVICC
545 Superior Street
Victoria, B.C.
V8V 1X4
Phone: (250) 356-5133
Fax: (250) 356-5119
Email: efraser@civicnet.bc.ca
NOMINATIONS FOR THE 2004 AVICC EXECUTIVE
We are qualified under the AVICC Constitution to nominate1 a candidate and we
nominate:
Name:
Position in local government (Mayor/Councillor/Director):
Municipality or Regional District represented:
AVICC Executive Office Nominated for:
Signed:
Name ___________________________ Name ______________________________
Position: _________________________ Position:____________________________
Mun/RD ________________________ Mun/RD___________________________
Signature ________________________ Signature
___________________________
CONSENT FORM
I consent to this nomination and attest that I am qualified to be a candidate for the office
I have been nominated to pursuant to the AVICC Constitution2. I also agree to provide
the following information to the Chair, AVICC Nominating Committee (c/o AVICC
Office) by February 13, 2004.
• photo (to size set by Nominating Committee Chair)
• biographical
information. The
maximum length
of such
information shall
be 300 words. If
the information
provided is in
excess, the
Nominating
Committee Chair
shall edit as
required.
Signed Name:
Position:
Mun/RD:
Signature:
Date:
1 Nominations require two elected officials of members of the Association.
2 All nominees of the Executive shall be elected representatives of a member of the
Association. Nominee for electoral area representative must hold the appropriate
office.
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